Fast-growing companies need a way to ensure they are following all labor laws for every single employee. This can seem like a daunting task if you have never worked as a manager or are a new owner.
Sure, you may be thinking time cards are one of the best ways to go about keeping track of everyone. However, let’s be honest these are prone to mistakes, accidents happen, and are time-consuming. Using employee timesheet software is a much more efficient way to keep track of employees, update hours regularly, and find out who has earned time off.
Maybe you’re hesitant about adopting this technology to help monitor and run your business. But the truth is, it can do so much for your business, and it is one of the best return on investments you can make. Here are five reasons online time clock software will help you.
- Automated time tracking.
- Easily accessible information.
- Reduces administrative headaches and stress.
- Reduces or eliminates time theft.
- Streamlines payroll process.
Right now is the time to switch to an online timecard system if you have not done so. It will help you manage your business more productively, and it will give your team the freedoms they desire in the workplace. You can keep tabs on your teams and employees without hovering over their every action.
Let’s take an in-depth look at how automated online time clock software can help your business grow.
Automated Time Tracking
One of the biggest and best reasons to switch to online timesheet software is that their time is recorded down to the second when an employee punches in. It will capture all the time worked in a day, week and automatically total hours for the pay period.
You no longer have to worry that time tracking information is incomplete or inaccurate as this system is specifically designed to capture work hour details almost perfectly. You can rest assured that employees aren’t abusing the system, and employees will be happy knowing they’re getting paid for each minute spent on the clock.
Easily Accessible Information
Instead of needing to be in the office to find physical reports, with online time clock software, you can easily access time card information through an app or on your computer. You can be anywhere in the world and see exactly who is on a shift, how many hours someone has worked, and the daily reports you need to know as a business owner.
The U.S. Department of Labor requires businesses to retain time card information for at least two years. With timesheet management software, employee time tracking records can be stored indefinitely, so you no longer have to worry about records being misplaced or lost.
Reduces Administrative Headaches and Stress
As a manager or business owner, your life is stressful. You probably don’t feel like you have time for everything. Using online time clock software allows you to passively keep track of employee time and attendance, allowing you to focus on more critical business matters.
The software can alert you when important actions are taken in the system, such as an employee forgetting to punch in or missing a shift altogether. Only once alerted would you need to address the issue, allowing you to stay on task with your own daily responsibilities.
Reduces Time Theft
Buddy punching, or having one person punch in for someone who is not yet there, is time theft. This means you are paying for someone who is not yet working and is a massive waste of money. Using online time clock software allows you to capture real-time photos of people punching in and even restrict where and when employees can punch time.
More advanced features, such as facial recognition, can reference unique employee facial attributes to confirm identity. Only once the employee’s identity is confirmed will the punch process complete.
One of the most frustrating things you will have to deal with as a business owner is payroll. No, it may not seem like a hassle at first, but it is time-consuming to work out everyone’s hours by hand and ensure the correct number gets to your payroll people.
This automated job clock system can send information every pay period to your payroll company. Automated payroll processing means checks will never be late, and things are taken care of for you. All you need to do is give the numbers a once-over to make sure everything is correct.