​How To Export WooCommerce Orders From Your Store

WooCommerce is known as one of the most popular eCommerce tools on the internet. Mainly, it comes in handy if you are a WordPress user and have a plan to open an online store. WooCommerce is an excellent plugin for beginners and experts in the sales field. It’s straightforward to use and set up.

But, where is the problem with WooCommerce?

Undoubtedly, it is practical and comes with many great features for online selling, but there are some limitations. Having this in mind, you conclude that you need more tools that will extend the WooCommerce core functionality for more advanced and complex online stores.

WooCommerce default settings and functions can be upgraded with some plugins that you can install on your WordPress website. Therefore, this article will show you how to export WooCommerce orders from your online store using a WordPress plugin, WooCommerce Order Export Pro.

WooCommerce Order Export Pro

This plugin adds a whole set of new features that you can use for exporting orders from your online store. In the traditional default export of WooCommerce, you don’t have an option to select for the export only the data you actually want. The WooCommerce Order Export Pro plugin allows you to export only the data you need in various formats.

Let’s see how the plugin works and how you can utilize its full potential.

Date ranges of orders to include in export

So you want to export your orders but don’t want all the data to be included in the final export report? You can easily do that with this plugin because one of its features is defining the custom date range or using the predefined ranges from the list.

Predefined range

From the predefined list, you can choose from the available predefined date ranges such as today’s orders, yesterday’s orders, last month’s orders, etc.

Custom date range

With the custom date range, you can choose to export only orders made between the specified starting and ending dates. For example, you can select the “From date” to be “2021-12-01” and “End date” to be “2021-12-03”. After clicking to export the orders, you will only see the orders made between 1st and 3rd December. Therefore, you don’t only filter out unnecessary orders in the export, but you also save a lot of resources and memory.

Report format & output

In this section, you can control how the report will be formatted and how the items in the export will be sorted.

More specifically, you can:

  • Sort the items and control how they will be ordered in the report
  • Set the date format
  • Set the filename
  • How to export the orders made by the same customer (e.g., on a separate row)
  • Set the sorting (descending or ascending)
  • Time format
  • Character encoding

Export new orders only

This feature allows you to include only the new orders, those that haven’t been exported yet, in the export. With this feature, the plugin keeps track of which orders are already exported and lets you get just the new ones. Just thick this option, and let the plugin do its job.

Filter

WooCommerce Order Export Pro provides you with a nice set of filters that you can use while filtering out the orders. There are three types of filters:

Order filter

Using this filter, you can filter out the orders and export only those that match the filter you specify. For example, you can set to export only orders with a particular order currency, payment gateway, order ID, order total, order shipping amount, and more.

Product filter

Product filter allows you to export only those orders related to a specific product from your online store. Additionally, besides the product rule, you can export only orders containing products from a certain category.

Coupon filter

If you need to export only orders that were made using a certain coupon, you can do it easily by using this filter. You have two options: either to include orders with any coupon name or only orders with a specific coupon.

Fields to export

This is probably the most important feature of the plugin. In this section, you can control what fields you want to include in the export and reorder them according to what fits your needs. You can add new fields, delete or sort them as they should appear in the report. You can include fields from many categories such as basic, checkout information, shipping details, line items, product information, metadata, and more.

Preview button

Before you click on the button to start exporting the orders, you have an option to preview the export. This is a time/saving feature since you don’t need to run a full export to see and check if the export looks as you want. Therefore, it will save you a lot of time because exporting thousands or millions of items can take time.

Settings

On the settings page of this plugin, you can check the logs of your scheduled exports. If you run into an issue or something you can’t fix about them, you head over to the logs and troubleshoot the issue.

Besides the above-mentioned logs, in this section you can import and export settings between different WooCommerce stores.

Scheduled exports

You don’t have to perform the exports manually every time. Instead, head over to the schedule exports tab in the plugin, and you can schedule the export to run at a certain time or frequency.

When setting a scheduled export, you can define:

  • Export title
  • Export method (FTP, directory, or email)
  • Delivery details
  • Frequency (every day, first day of the month, from Monday to Friday, etc.)

Conclusion

There you go, you learned how to utilize the full power of the WooCommerce Order Export Pro plugin while exporting the orders from your WooCommerce store. If you want to run a successful online store and have complete control over exporting orders, we recommend using the WooCommerce Order Export Pro plugin.

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